Apostille Translation Service
A New York apostille on a translated document costs $300 (county clerk and NY Department of State fees and in-person filing included) plus the notarized translation at $35 per page, and takes 5–8 business days door to door. Updated September 26, 2026.
The full New York chain — notary, county clerk, Department of State — filed in person, not mailed. +$300 on top of the $35/page notarized translation (government fees and overnight return included).
The apostilled packet, page by page
An apostille is not a file. It is a physical certificate the New York Department of State attaches to your packet, which is why it has to be shipped and cannot be emailed as a PDF. Here is every page of a completed $300 order.
An apostille is the certificate that makes a U.S.-notarized document legally recognizable in Uzbekistan, Russia, Kazakhstan and the other 120-odd countries in the Hague Convention. We handle the whole chain in New York, filed in person.
First, the thing most people get wrong
You cannot apostille a foreign document in the United States. An apostille is issued by the country where the document was created. If you have an Uzbek birth certificate and someone tells you they will apostille it in New York, they are either confused or selling you something that will not work. Only Uzbekistan can apostille an Uzbek document — that goes through the Ministry of Justice in Tashkent.
What New York can apostille is a document created here: our notarized translation, an affidavit you sign here, a U.S. diploma, a New York vital record. That is very often exactly what you need, but it is worth being clear about which direction the document is travelling.
The New York chain, step by step
Wet-ink notarization
The translator signs the Certificate of Translation Accuracy in front of a New York notary public, in physical ink. Not electronic — an electronic notarization cannot be carried forward into a New York apostille.
County clerk — $3
The county clerk in the notary’s county of commission authenticates that the notary’s commission is genuine and current. In New York City this is a same-day counter transaction.
NY Department of State — $10
The Department of State issues the apostille itself, attached to the packet. Walk-in filing; typically back in 2–5 business days. End to end, allow 5–8 business days including overnight return.
Our $300 fee covers both government fees, the in-person filing at each step, and overnight return shipping to you. There is no separate courier charge.
Why in-person filing matters
Most national translation companies mail apostille requests to whichever state they are set up in, and some route documents through Kentucky or Montana specifically because those states issue electronic apostilles. That works, but it adds a week or more of postal time in each direction and puts your original document in the mail twice.
We file at the counter in New York City. For clients in the tri-state area that usually means the whole apostille chain runs 5 to 8 business days end to end, including overnight return of the sealed original, and we are holding the document the entire time rather than tracking it.
Apostille or legalization — which do you need?
| Destination | Hague member | Process |
|---|---|---|
| Uzbekistan | Yes | Apostille |
| Russia | Yes | Apostille |
| Kazakhstan | Yes | Apostille |
| Kyrgyzstan | Yes | Apostille |
| Tajikistan | Yes | Apostille |
| Ukraine | Yes | Apostille |
| Turkmenistan | No | Consular legalization |
Membership does change from time to time, and a destination authority can always impose its own extra requirements. Tell us the country and the receiving institution in the order notes and we will confirm the correct route before anything is filed.
What we commonly apostille
- Notarized translations of Uzbek and Russian documents, for use back home
- Powers of attorney executed in New York for property or family matters in Uzbekistan
- Affidavits of single status, for marriage abroad
- U.S. diplomas and transcripts for employment or study overseas
- Corporate documents — certificates of incorporation, resolutions, good standing
- New York vital records issued by a county or the state
Frequently asked
Can you apostille my Uzbek birth certificate itself?
No, and neither can anyone else in the United States. An apostille can only be issued by the country where the document originated. A New York apostille authenticates a New York notary. To apostille the Uzbek original you would need to go through the Ministry of Justice in Uzbekistan. What we can apostille is the notarized translation we produce here.
How long does a New York apostille take?
The county clerk step is same-day when filed in person. The New York Department of State step typically takes 2 to 5 business days and can also be done as a walk-in, so the whole chain runs 5 to 8 business days end to end, including overnight return of the sealed original. Because we file in person in New York City rather than mailing, we are usually well ahead of national services that mail everything.
What does the state charge?
The county clerk authentication is $3 and the New York Department of State apostille is $10. Our $300 fee covers those government fees, the in-person filing at each step in Manhattan and Brooklyn, and overnight return shipping of the sealed original. An apostille is a physical certificate attached to your document, so it cannot be delivered as a PDF - the original has to travel, and that is included.
Is Uzbekistan part of the Hague Apostille Convention?
Yes. Uzbekistan acceded to the Hague Apostille Convention, so an apostille is sufficient — you do not need full consular legalization. Russia and Kazakhstan are also members. If your destination country is not a member, the document needs embassy legalization instead, which is a longer chain; ask us and we will tell you which one applies.
Can I get an electronic apostille?
Not from New York. Only a small number of U.S. states issue e-apostilles — New York is not among them. Any provider offering you a fast ‘e-apostille’ is routing your document through a notary in one of those states. That is legitimate, but it means your document is notarized somewhere you have never been. We use wet ink and file it ourselves.
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